Privacy Policy

Mastiff Electronic Systems Limited designs, installs and maintains Access Control, ID Card an CCTV solutions in the UK. We are registered in England (No. 00969947). Our registered address is: Worting House, Church Lane, Basingstoke, RG23 8PX. Our VAT Number is: GB 210 1822 27

Our website address is:

Any references to: “Us”, “We” or “Our” below means “Mastiff Electronic Systems Limited”.

Providing solutions and allowing communication to us via our website or other electronic means will involve the collection of personal data associated with you, your colleagues, or your business.

Electronic communication (email, fax, text, or telephone)

When visitors, suppliers, customers, or colleagues contact us electronically, we retain personal data.

Any personal information provided electronically by you to produce Photo ID cards is deleted from our systems seven days after the cards are despatched. We will retain certain records of card production which will include personal data for a maximum period of seven years to comply with our accounting responsibilities.

Contact forms

When visitors to our web site use our contact form, it will be necessary for us to retain personal information provided to respond to the submitted query and maintain any ongoing contract.


When visitors leave comments on the site, we collect the data shown in the comments form, and the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service Privacy Policy is available here: After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

You may supply images to us for Photo ID card production. Any images are anonymised during the card production process and all images supplied for and produced by the process are deleted seven days after ID cards are despatched.


Cookies are small files which are transferred from our website and stored on your device. We use cookies to help us provide you with a personalised service, and to help make our website better for you. Please refer to our Cookie Policy for more details.

Embedded content from and links to other websites

Articles on our website may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Our website may contain links to third-party websites, products and services. We have no liability or responsibility for those websites, products and services, their policies, or their collection or other processing of your personal information. The practices of those third parties with respect to information collected through their websites, products or services is governed by their own privacy policies. We encourage you to learn about the privacy policies of those third-parties.


We may use information generated and stored during your use of our services for our legitimate business interests to enable us to give you the best service and/or solutions and the best experience. These purposes include to:

  • deliver advertising, marketing or information to you which may be useful to you, based on your use of our services.
  • carry out research and development to improve our services and product range.

Please be aware that our use may include personal information of your employees and other individuals whose information you input into our website, our applications or services.

Any individual whose personal information we process has the right to object to processing based on our legitimate interests, and if you wish to do so, please contact us at

Our website uses Google Analytics to analyse its use. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store and use this information. Google’s privacy policy is available at

We will never sell your data to any third party. We may share your information with:

  • our service providers and agents (including their sub-contractors) or third parties which process information on our behalf (e.g. internet service and platform providers, payment processing providers and those organisations we engage to help us send communications to you) so that they may help us to provide you with the products, services and information you have requested or which we believe is of interest to you;
  • third parties where you have a relationship with that third party and you have consented to us sending information (for example social media sites or other third party application providers);
  • credit reference and fraud prevention agencies.
  • Government bodies, regulators and any other third party necessary to meet our legal obligations.
  • law enforcement agencies so that they may detect or prevent crime or prosecute offenders.
  • any third party in the context of actual or threatened legal proceedings, provided we can do so lawfully (for example in response to a court order).

We may share anonymised information about the use of our website, products or services publicly or with third parties, but this will not include information that can be used to identify you.

We may use your information to contact you from time to time with details about our products and services which we feel may be of interest to you. We may wish to contact you for this purpose by telephone, post, SMS or email. You have the right at any time to stop us from contacting you for marketing purposes. If you wish to exercise these rights, you can do so by sending us an email to You can also unsubscribe from any email marketing using the links provided in the emails we send to you.

Third party platform advertising

Where you respond to communications we post on third-party platforms (such as LinkedIn, Instagram, Facebook, Google and Twitter), we may also share your information with those third parties in order to serve targeted advertising/content to you via the relevant third party platform based on your profile/interests.  Your information is used by the third-party platform provider to identify your account and serve advertisements to you.  You can control what advertisements you receive via the privacy settings on the relevant provider’s platform and you should consult the third party’s help/support centre for more information.

For website visitors leaving a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

If you are based within the European Economic Area (EEA) or within another jurisdiction having similar data protection laws, in certain circumstances you have the following rights:

  • the right to be told how we use your information and obtain access to your information.
  • the right to have your information rectified or erased or place restrictions on processing your information.
  • the right to object to the processing of your information e.g. for direct marketing purposes or where the processing is based on our legitimate interests.
  • the right to have any information you provided to us on an automated basis returned to you in a structured, commonly used and machine-readable format, or sent directly to another company, where technically feasible (“data portability”).
  • where the processing of your information is based on your consent, the right to withdraw that consent subject to legal or contractual restrictions.
  • the right to object to any decisions based on the automated processing of your personal data, including profiling; and
  • the right to lodge a complaint with the supervisory authority responsible for data protection matters (e.g. in the UK, the Information Commissioner’s Office).

If we hold any information about you which is incorrect or if there are any changes to your details, please let us know by so that we can keep our records accurate and up to date.

If you withdraw your consent to the use of your personal information for purposes set out in our Privacy Notice, we may not be able to provide you with access to all or parts of our website and services.

We will retain your personal information for the duration of our business relationship and afterwards for as long as is necessary and relevant for our legitimate business purposes as permitted by applicable laws and regulations. Where we no longer need your personal information, we will dispose of it in a secure manner (without further notice to you).

Website visitor comments may be checked through an automated spam detection service.

We train our staff on the high importance of data protection.

Our internal storage systems use password protected access rights.

Encrypted Data may be stored externally on the Microsoft Office 365 and Microsoft Azure platforms. The data storage centres for these platforms are located in the EEA and are subject to current data protection legislation. Should data be processed outside of the EEA, we make every effort to ensure data will be stored under current British, EU or similar standards.

We keep our Privacy Policy under regular review. The content of this page will be updated with any changes.

Last review was : 1st June 2019